Oklahoma

Oklahoma’s ABCD III project, Connecting the Docs: Improving Care Coordination and Delivery of Developmental Screening and Referral Services in Oklahoma, will advance systemic changes to improve outcomes for young children with and at risk for developmental delays.  This initiative builds on existing infrastructure to establish new and strengthen existing linkages among entities serving children and families.  Through its work in the Setting the Stage and ABCD Screening Academy projects Oklahoma has already implemented policy and practice changes that support improved identification of children at risk for developmental delay.  These provide a strong platform to improve linkages between primary care practices and community providers.  In addition, Oklahoma is transitioning to a patient-centered medical home model for delivery of care to Medicaid beneficiaries.  ABCD III project findings will inform the broader medical home work since coordination is key to an effective medical home.  Oklahoma has identified four issues it will address in ABCD III: (1) infrastructure to coordinate isolated initiatives designed to ensure follow-up for referrals, linkage of subsystems, and monitoring of process and outcome measures; (2) consistent single point of contact or consistent service provision infrastructure across communities; (3) process to assure that families of children at risk for delay are connected with appropriate services; and (4) resources and visibility in rural areas.
 

Title Description Date Published Activity
Oklahoma Developmental Screening Practice Readiness Assessment (Oklahoma ABCD III Project: 2011) The Oklahoma ABCD III team developed this form to assist practices in determining their readiness to implement developmental screening. The form includes information and questions meant to guide practices in developing office workflow modifications to implement screening. Oklahoma adapted this form from North Carolina’s previous ABCD work. May 2012 Care Coordination and Linkages to Services and Improving Quality in Practice
Oklahoma Developmental Screening Implementation Worksheet (Oklahoma ABCD III Project: 2011) The Oklahoma ABCD III team developed this sheet as a means to assist practices in developing implementation plans for conducting developmental screening. The form asks the practices questions related to completing and scoring screening forms, documenting results, and patient discussion and follow up. Oklahoma adapted this form from North Carolina’s previous ABCD work. May 2012 Care Coordination and Linkages to Services and Improving Quality in Practice
Oklahoma Web Portal Consent Form with HIPAA Compliance (Oklahoma ABCD III Team: 2011) Oklahoma designed this form as a means for securing consent to share patient information over the early childhood services module of the Preventive Services Reminder System (web portal) among primary care providers and the four agencies in the state that provide early childhood services and access the web portal. The form was developed specifically to be HIPAA compliant and contains information for the parents about the four agencies. May 2012 Care Coordination and Linkages to Services and Improving Policy
Oklahoma Practice Feedback Form Oklahoma ABCD III Team (Oklahoma University Health Sciences Center: December 2011) Upon completion, this document provides primary care practices with an update on the requests for early childhood services that have been made via the electronic web portal. It lists the number of pending, processing, responded, and completed requests and offers reminders for practices when using the web portal. May 2012 Care Coordination and Linkages to Services and Guaging Success
Key Connection Sheet for Families – Garfield County (Oklahoma ABCD III Project: 2012) This document provides information to families whose children are referred for early childhood services via the electronic web portal. The sheet details the area of expertise and contact information for each of the 4 agencies that provide services and access the web portal. This particular sheet is meant for families in Garfield County, one of the Oklahoma ABCD III pilot counties. May 2012 Care Coordination and Linkages to Services and Engaging Families
Oklahoma IFSP Summary Form Template (Oklahoma ABCD III Project: 2012) This form was created to serve as a template for practice Individualized Family Service Plan (IFSP) forms. The form identifies fields to be filled out by the early intervention service provider with information specific to the patient. This version of the form is specific to children who are in need of speech therapy. May 2012 Care Coordination and Linkages to Services and Improving Quality in Practice
Oklahoma’s Web Portal: Fostering Care Coordination Between Primary Care and Community Service Providers (Larry Hinkle, Carrie Hanlon, NASHP/CMWF: February 2012) This is the second in the series of Assuring Better Child Health and Development (ABCD) III Innovation Briefs. This new brief focuses on the web-based referral and tracking system ("web portal") that Oklahoma has built into its pre-existing Preventive Services Reminder System. The state designed this web portal to improve care coordination for children with or at risk for developmental delays. Oklahoma is already considering ways to adapt the web portal for other services and populations. February 2012 Care Coordination and Linkages to Services and Improving Policy
Oklahoma Care Coordination Web Portal Flow Chart (Oklahoma ABCD III Project: 2012) This slide was developed by the Oklahoma ABCD III team to illustrate the care coordination process and the role of the electronic web portal in facilitating the process. For more information about this process, please see the NASHP/CMWF Issue Brief: Oklahoma’s Web Portal: Fostering Care Coordination Between Primary Care and Community Service Providers (above). February 2012 Care Coordination and Linkages to Services and Improving Policy
Early Childhood Services Request: ABCD III Oklahoma ABCD III Team (Oklahoma University Health Sciences Center: 2011) This PowerPoint presentation is used by Oklahoma’s practice facilitators to train participating practices on use of the electronic web portal. The presentation includes information on security, how to search and track patients, and referrals. For more information on the web portal please see the NASHP/CMWF Issue Brief: Oklahoma’s Web Portal: Fostering Care Coordination Between Primary Care and Community Service Providers (above). February 2012 Care Coordination and Linkages to Services and Improving Policy
SoonerStart and Child Guidance Flow Chart (Oklahoma ABCD III Project) This is a flow chart outlining the referral process. It details each activity and responsible parties.   January 2011 Identifying Children and Families at Risk and Care Coordination and Linkages to Services
ABCD III Community Site Monthly Report (Oklahoma ABCD III Project) This is the monthly form that Oklahoma’s pilot sites are using to report progress as a part of its ABCD III project. January 2011 Testing Models and Care Coordination and Linkages to Services

 

OK_Screening_Implementation_Worksheet.pdf 49.3 KB
Oklahoma Flow Chart.pdf 171.5 KB
Early Childhood Services Request User’s Guide.pdf 931.6 KB
ABCD III Community Report Form (From JH).pdf 46.8 KB